Answer and forward all office phone inquiries
Manage TGS email mailboxes and forward inquiries to the correct department
Coordinate internal/external meetings with TGS Business Office Staff
Draft correspondence on behalf of Business Director and other members of the TGS Business office
Manage TGS storage facility, inventory, tracking and distribution of materials being maneuvered to New York City office and other TGS related locations
Coordinate with In-Country Coordinator(s) on procurement of specific onsite needs including, but not limited to, medical supplies, marketing material and other student related items
Order supplies for the New York City office, ensuring supplies are organized and maintained at the correct levels for each department
Assist with the creation and implementation of Business Office Procedures
Serve as support for miscellaneous technology needs, as needed
Mailroom pickup and drop off, forwarding mail to the appropriate personnel
Other ad hoc projects, as required
Marketing
Collaborate with Marketing Director on branding design, fundraising research, and strategic outreach
Assist with all social media platforms and editorial calendars
Purchase promotional material as required by Marketing Director
Contribute to TGS website articles and thought leadership pieces
Other ad hoc design and research projects, as required
Event Planning
Assist in the planning of various events as needed but not limited to graduation and staff/student orientation.
Assist with the coordination event timelines and ensure deadlines are met
Design creation for invitations, posters, diplomas, shirts, and any other student commencement promotional materials
Knowledge of all Adobe Platforms
Excellent communication skills and customer service skills
Ability to work with minimal supervision
Demonstrated ability to keep information confidential
Experience and judgement to plan and accomplish goals
Extremely detail oriented
Ability to transition seamlessly between departments and act as liaison
Ability to work and thrive in a high stress, deadline oriented environment
Strong writing and creative experience a must
Bachelor's degree
Prior experience with content management systems
Flexibility a must, this position may require work to be done outside of traditional working hours