THINK Global School

Position Description

Working under the supervision of the Business Director, the Admin and Marketing Assistant will be responsible for supporting the Marketing department as well as assisting with the day to day office needs.  This position will be based in the New York City office.

Key Responsibilities

General Office Admin

• Answer and forward all office phone inquiries

• Manage TGS email mailboxes and forward inquiries to the correct department

• Coordinate internal/external meetings with TGS Business Office Staff

• Draft correspondence on behalf of Business Director and other members of the TGS Business office

• Manage TGS storage facility, inventory, tracking and distribution of materials being maneuvered to New York City office and other TGS related locations

• Coordinate with In-Country Coordinator(s) on procurement of specific onsite needs including, but not limited to, medical supplies, marketing material and other student related items

• Order supplies for the New York City office, ensuring supplies are organized and maintained at the correct levels for each department

• Assist with the creation and implementation of Business Office Procedures

• Serve as support for miscellaneous technology needs, as needed

• Mailroom pickup and drop off, forwarding mail to the appropriate personnel

• Other ad hoc projects, as required

Marketing

• Collaborate with Marketing Director on branding design, fundraising research, and strategic outreach

• Assist with all social media platforms and editorial calendars

• Purchase promotional material as required by Marketing Director

• Contribute to TGS website articles and thought leadership pieces

• Other ad hoc design and research projects, as required

Event Planning

• Assist in the planning of various events as needed but not limited to graduation and staff/student orientation.  

• Assist with the coordination event timelines and ensure deadlines are met

• Design creation for invitations, posters, diplomas, shirts, and any other student commencement promotional materials

Requirements

• Knowledge of all Adobe Platforms

• Excellent communication skills and customer service skills

• Ability to work with minimal supervision

• Demonstrated ability to keep information confidential

• Experience and judgement to plan and accomplish goals

• Extremely detail oriented

• Ability to transition seamlessly between departments and act as liaison

• Ability to work and thrive in a high stress, deadline oriented environment

• Strong writing and creative experience a must

• Bachelor's degree

• Prior experience with content management systems

• Flexibility a must, this position may require work to be done outside of traditional working hours